Claims coding, billing and collection services
Claims Coding, Billing and Collection Services, Solicitation ARFQ-0512-OHF2700000001-3, issued by State of West Virginia.
At a glance
West Virginia Department of Health Facilities is seeking a vendor to provide claims coding, billing, and collection services for a 4-year open-end contract based on a $2,000,000 monthly estimate. The vendor will be compensated based on a percentage-of-recovery model, with pricing calculated annually for each contract year. Due October 8, 2026.
Key facts
- Issuing agency
- State of West Virginia
- Solicitation number
- ARFQ-0512-OHF2700000001-3
- Portal id
- ARFQ-0512-OHF2700000001
- Type
- Agency Request for Quote (ARFQ)
- Posted
- Oct 2, 2026
- Response deadline
- Oct 8, 2026, 10:30 AM EDT
- Place of performance
- DEPARTMENT OF HEALTH FACILITIES
- Official posting
- Documents, addenda and the procurement contact, free with an account.
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Official description
Line items (4): CLAIMS CODING, BILLING AND COLLECTION, YEAR 1: OPEN END CONTRACT, CLAIMS CODING, BILLING AND COLLECTION YEAR 1. Calculate Year 1 annual fee utilizing the following formula. Monthly Estimate ($2,000,000.00) x Vendor Percentage for Recovery Year 1 (______%) x 12 months = ($_______) Total Estimated Annual/Yearly Cost. Please enter your Year 1 Estimated Annual/Yearly Cost to the Contract Amount Field. [commodity 84111506 Billing services] CLAIMS CODING, BILLING AND COLLECTION, YEAR 2: OPEN END CONTRACT, CLAIMS CODING, BILLING AND COLLECTION YEAR 2. Calculate Year 2 annual fee utilizing the following formula. Monthly Estimate ($2,000,000.00) x Vendor Percentage for Recovery Year 2 (______%) x 12 months = ($_______) Total Estimated Annual/Yearly Cost. Please enter your Year 2 Estimated Annual/Yearly Cost to the Contract Amount Field. [commodity 84111506 Billing services] CLAIMS CODING, BILLING AND COLLECTION, YEAR 3: OPEN END CONTRACT, CLAIMS CODING, BILLING AND COLLECTION YEAR 3. Calculate Year 3 annual fee utilizing the following formula. Monthly Estimate ($2,000,000.00) x Vendor Percentage for Recovery Year 3 (______%) x 12 months = ($_______) Total Estimated Annual/Yearly Cost. Please enter your Year 3 Estimated Annual/Yearly Cost to the Contract Amount Field. [commodity 84111506 Billing services] CLAIMS CODING, BILLING AND COLLECTION, YEAR 4: OPEN END CONTRACT, CLAIMS CODING, BILLING AND COLLECTION YEAR 4. Calculate Year 4 annual fee utilizing the following formula. Monthly Estimate ($2,000,000.00) x Vendor Percentage for Recovery Year 4 (______%) x 12 months = ($_______) Total Estimated Annual/Yearly Cost. Please enter your Year 4 Estimated Annual/Yearly Cost to the Contract Amount Field. [commodity 84111506 Billing services]
Department: DEPARTMENT OF HEALTH FACILITIES. Issuing office: West Virginia. Solicitation type: Agency Request for Quote (ARFQ).
Amendment 1 (September 28, 2026): Addendum 1 Issued to extend closing date from 10/01/2026 at 10:30 a.m. EDT to 10/08/2026 at 10:30 a.m. EDT. Amendment 2 (October 2, 2026): Addendum 2 To attach the questions and answers
Documents on the portal (16): FederalFundsContractClauseAddendum (1).pdf; Federal IT Requirements Addendum (1) (1).pdf; OSA pAffidavit (6).pdf; HIPPA BA.pdf; Claims Coding Billing and Collection Services ARFQ Specifications.pdf; Pricing Page, Claims Coding, Billing and Collection Services (3).xlsx; Ethics_DisclosureInterestedParties_2022 (1).pdf; Exempt TCA - OHF27-01 (2) (1) (1).pdf; WV-43 ARFQ OHF27-01.pdf; Final_ARFQ_0512_OHF2700000001_1_WV_ARFQ_FORM.PDF; Addendum 1, ARFQ OHF27-01.pdf; Final_ARFQ_0512_OHF2700000001_2_WV_ARFQ_FORM.PDF; Facility Payer Mix - Attachment A.xlsx; Addendum 2, ARFQ OHF27-01 (2).pdf; Addendum 2 - Questions and Answers.pdf; Final_ARFQ_0512_OHF2700000001_3_WV_ARFQ_FORM.PDF.
Solicitation ARFQ-0512-OHF2700000001-3, version 3, amendment 2. Status on the portal: Amended.
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