Milestone server software installation and migration services
DBH - Milestone Server Software Installation Services, Solicitation SRC0000041699, issued by State of Ohio.
At a glance
Ohio Department of Behavioral Health seeks a qualified vendor to install and configure the latest Milestone video management software on new servers (one management server and one recording server) and migrate all existing system data, configurations, and recordings. The vendor must also upgrade Milestone software on three existing recording servers. Work includes pre-deployment planning, installation, database migration, system testing, and documentation.
Key facts
- Issuing agency
- State of Ohio
- Solicitation number
- SRC0000041699
- Type
- Quick Quote
- Posted
- Sep 23, 2026
- Response deadline
- Oct 7, 2026, 2:00 PM EDT
- Questions due
- Oct 5, 2026, 2:00 PM EDT
- Place of performance
- DMH104200 FINANCIAL MANAGEMENT JRST11 DMH711090 CIN Information Svcs Office SUBH
- Official posting
- Documents, addenda and the procurement contact, free with an account.
Respond to this bid
This solicitation is administered by the issuing agency through its own procurement system. The official documents, any addenda and updates, and the procurement officer’s contact information are all posted there, and bid submission happens there, not on SledAtlas.
The official posting, its documents, addenda and the procurement contact are one click away. Free account, no card, no trial, no spam. Open the official posting
Official description
Quick Quote. Issued by DMH104200 FINANCIAL MANAGEMENT JRST11 DMH711090 CIN Information Svcs Office SUBH. Commodity: Software patches or upgrades. Lot 1, round 2. Lot #1, Round #2 - Open Market The Ohio Department of Behavioral Health (DBH) - Summit Behavioral Helathcare Hospital (SBH) is soliciting dealers for the installation services of the latest version of Milestone Software onto our new servers. DBH currently operates the Milestone video management system across one (1) management server and four (4) recording servers. The management server and one (1) recording server have been identified for replacement and will be upgraded to new hardware. All new hardware will be provided by DBH and will adhere to Milestone’s published specifications, please see below. SERVER SPECIFICATIONS MANAGEMENT SERVER Operating System Windows Server 2019, 2022, or 2025 SQL Server 2016, 2017, 2019, or 2022 supported CPU Intel Xeon 6511P Memory 32 GB recommended (16 GB minimum) Storage RAID1 with two enterprise SSDs, 240 to 480 GB, for OS and logs RAID1 with two enterprise SSDs, 240 to 480 GB, for SQL database Network Dual 1 GbE minimum (Currently only one NIC per server is configured by vendor) 10 GbE recommended Software Requirements Install.NET 8 Runtime and.NET Framework 4.7.2 before installing Milestone Install latest Device Pack and Legacy Device Pack RECORDING SERVER Operating System Windows Server 2019, 2022, or 2025 CPU Intel Xeon 6521P or 6724P Memory Minimum 32 GB Recommended 64 GB for future growth Storage Architecture Requires multiple RAID controllers: RAID1 SSD array for OS RAID10 HDD array for live recording RAID6 HDD array for archive storage NTFS allocation size 64 KB *Milestone recommends not putting the Recording and Archive Arrays on the same controller. RAID 6 is now Milestone’s recommendation over RAID5. OS Volume 2 x enterprise SSDs, 240 to 480 GB Recording Volume 4 x 2 TB or 4 x 4 TB SAS or NLSAS in RAID10 Archive Volume 8 x 10 TB (Greater Throughput) or 7 x 12 TB NLSAS in RAID6 (about 60 TB usable) Network Dual 1 GbE minimum (Currently only one NIC per server is configured by vendor) 10 GbE recommended Software Requirements Install.NET 8 Runtime and.NET Framework 4.7.2 before installing Milestone Install latest Device Pack and Legacy Device Pack Current Server Configuration: Management Server (10.7.160.5): OS: Server 2016 Standard CPU: Xenon E3-1270 v6 RAM: 16GBs Video_1 (NEW) (10.7.160.6): Device Count: 212 OS: Server 2022 Standard CPU: Xenon Silver 4410Y RAM: 32GBs Recording: 25TB RAID10 (10% Utilization) Archive: 85TB RAID5 (16% Utilization) SATA Drives Video_2 (OLD) (10.7.160.7): Device Count: 138 OS: Server 2016 Standard CPU: Xenon Silver 4116 RAM: 16GBs Recording: 1TB (36% Utilization) Archive: 52.7 TBs (34% Utilization) SAS Drives Video_3 (NEW) (10.7.160.9): Device Count: 96 OS: Server 2022 Standard CPU: Xenon Silver 4410Y RAM: 32GBs Recording: 1TB (36% Utilization) Archive: 86.5 TBs (10% Utilization) SATA Drives Video_4 (NEW) (10.7.160.250): Device Count: 192 OS: Server 2022 Standard CPU: Xenon Silver 4410Y RAM: 32GBs Recording: 25TB (20% Utilization) Archive: 85 TBs (25% Utilization) SATA Drives DBH will provide the updated Milestone licensing that supports the latest available software release. Through this solicitation, we are seeking a qualified supplier to provide professional services to perform the following: Pre-Deployment Planning Review the current Milestone system, Management Server version, SQL location, and licensing needs. Installation and Configuration Install the latest Milestone software version on the two newly procured servers (management server and recording server), ensuring full compliance with Milestone requirements and best practices. Backup Existing Management Server Export the Milestone Management Server configuration. Backup the SQL databases from the existing Management Server. Deploy New Management Server Set up hardware, RAID1 SSD array, BIOS, and iDRAC (if desired). Install Windows Server (2019, 2022, or 2025). Install required runtimes before Milestone installation:.Net 8 Runtime.NET Framework 4.7.2 Install SQL Server (2016, 2017, 2019, or 2022). Restore SQL databases. Install Milestone XProtect Expert Management Server components. Install latest Milestone Device Pack and Legacy Device Pack. Import the previously exported configuration. Deploy New Recording Server Configure RAID1 for OS, RAID10 for recording, RAID6 for archive. Install Windows Server. Install.NET 8 Runtime and.NET Framework 4.7.2 Install XProtect Expert Recording Server. Install latest Device Pack and Legacy Device Pack. Configure storage using NTFS with 64 KB allocation unit size. System Migration Conduct a complete migration of all configurations, databases, recordings, and functional components from the existing management server and the designated recording server to the new hardware. The vendor will be responsible for validating system integrity and ensuring uninterrupted operational performance during and after migration. Software Upgrades on Existing Servers Upgrade the Milestone software on the remaining three (3) existing recording servers so that all components of the system operate on the latest approved version. Install.NET 8 Runtime and.NET Framework 4.7.2. Upgrade to XProtect Expert 2025 R2. Install latest Device Pack and Legacy Device Pack. Post‑Implementation Verification Perform comprehensive testing to confirm successful installation, migration, and system upgrades across all five servers. The vendor will be responsible for providing documentation of the completed work and confirming full system functionality. Verify connectivity between Management and Recording Servers. Confirm Smart Client access and SQL communication. Test alarms, rules, maps, recording, and archive operations. Perform final acceptance testing. Cut over from the old Management Server. Provide final documentation covering network configuration, RAID layout, SQL details, Milestone system map, and configuration backups. The selected vendor shall provide all labor, expertise, and related services necessary to complete the installation, migration, and upgrade activities described above. A statement of work (SOW) is required for this solicitation if an SOW is not provided, outlining the above requirements, it may result in disqualification. An amendment has been posted. Status on the portal: Open for Bidding. Solicitation #SRC0000041699.
Don’t miss the next one
Save this bid and SledAtlas keeps its deadline for you. Save a search for software installation from the card on the left and the next one lands in your inbox on the day it posts.
- OpenDue Oct 20, 2026
- OpenDue Oct 21, 2026
- OpenDue Oct 22, 2026
What happens when you save this bid
- It goes on your calendar. The response deadline and the questions deadline land on your SledAtlas calendar and in your own calendar app through your private feed.
- You get reminded. One email on each of the days you choose before the deadline (your account default applies until you change it for this bid), and a line on your calendar card until you dismiss it.
- You hear about changes. If the deadline moves, a pre-bid meeting is added or the status changes, it is in your next daily email.
- Your notes and documents live on the job. Private to you, on the bid’s own page under My bids.
Create a free account and come straight back to this bid. No card, no password; a sign-in code by email or one click with Google.
Why this bid is on SledAtlas
We read every Ohio source we have, and federal work performed in Ohio, several times a day, give every listing a plain-English title and summary, and check every deadline daily. What you see is what the portals show, in one search, with the direct link to the official posting when you are ready to respond. Search is free, no card.