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OpenResponses due Oct 9, 2026, 8:00 PM EDT

Law enforcement records management and field reporting system

Law Enforcement Records Management System (LERMS) and Automated Field Reporting, Solicitation 26-074-RFP, issued by City of West Sacramento.

Official posting and documentsfree with an account

At a glance

West Sacramento Police Department is seeking an integrated Law Enforcement Records Management System (LERMS) and Automated Field Reporting (AFR) solution with associated hardware, software, and U.S.-based technical support. The system must improve data quality, reduce administrative burden, and enhance investigative capabilities. Proposals due October 10, 2026.

Key facts

Solicitation number
26-074-RFP
Portal id
290432
Type
purchase
Posted
Aug 19, 2026
Response deadline
Oct 9, 2026, 8:00 PM EDT
Questions due
Sep 11, 2026, 8:00 PM EDT
Answers posted
Sep 25, 2026, 8:00 PM EDT
Place of performance
Yolo County, CA
Official posting
Documents, addenda and the procurement contact, free with an account.
  • law enforcement
  • records management
  • field reporting software
  • police technology
  • integrated systems

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Official description

Solicitation #26-074-RFP. Issued by Police Department. STATEMENT OF PURPOSE The City of West Sacramento (City) is seeking the services of a qualified firm to provide the following: Law Enforcement Records Management System (LERMS) Automated Field Reporting (AFR) Associated Hardware, Software, Interfaces, and Services U.S. Based Technical Support

The City seeks a modernized, integrated LERMS/AFR solution for the purpose of improving data quality, reducing administrative workload, enhancing investigative capability, and supporting the department’s long-term operational and analytical needs. Details on the City's needs for this work are provided in the Features and Functionality Technical Requirements Matrix. Each qualified Proposer is to submit a proposal in conformity with the terms of this Request for Proposal ("RFP") by the deadline below ("Proposal"). The Proposer selected by the City pursuant to the terms of this RFP and the City's contracting procedures, if any is selected, is referred to herein as "Contractor."

SYNONYMOUS TERMS Unless the use indicates otherwise, as used throughout this bid and its attachments, the following terms are synonymous: Firm, Consultant, Supplier, Vendor, Contractor, Successful Bidder, Offeror Purchase Order, Contract, Agreement Services, Work, Scope, and Project Pricing proposal/sheet, Cost proposal/sheet, Rate table/sheet

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