Electronic agenda management software for city council

Solicitation #10377-0-2025/ML. Issued by Information Technology. The City of Norfolk, Virginia (“City”) seeks a Software-as-a-Service (“SaaS”) Electronic Agenda Management System (“System”) to replace the City’s current agenda management software (Minute Traq ), and support the legislative development, approval, and voting processes from initial drafting through final City Council action and documentation. It is also expected that documentation (current and historical) stored in the System can be dispersed to the public. Furthermore, the accepted System will streamline related business processes involving multiple departments, track, tabulate and display live electronic voting results, and improve public access to meetings and documentation. The City intends to purchase a commercially available system that requires minimal customization, is currently in use by other jurisdictions of similar size and complexity, and has a proven track record of effective operation over time.

The City is committed to well-managed government. Specifically, the City seeks to be a data-driven organization that provides effective and efficient programs and services which are responsive, accountable, inclusive, and public focused. The City is equally committed to transparency, therefore, sharing information with internal and external stakeholders is essential.