Printing and mailing services for property owner notifications

UPDATE 10/01/2026 Addendum 01: Posting Questions and Answers. Posting Modifications. Please be advised the deadline for bid submissions has been moved from Friday, October 2, 2026 at 2:00pm to Thursday, October 8, 2026 at 2:00pm. Please login to the Supplier Portal to review the Addendum and all other associated documents. END UPDATE.

The County of Sonoma (“County”) is soliciting bids for As Needed Printing and Mailing Services. The County Recorder’s Office is required under California Government Code 27297.7 to notify property owners when certain documents are recorded against their Assessor’s Parcel Numbers (APNs). To meet this requirement, the County seeks a qualified vendor to provide printing, processing, and mailing services for notification letters. The resulting agreement will be established for an initial term of one (1) year, with the option to extend for two (2) additional one-year periods, at the County’s discretion.

BID SUBMISSION: Proposers must submit one (1) electronic copy to the County of Sonoma’s Supplier Portal. The link to the Supplier Portal is: https://esupplier.sonomacounty.ca.gov/. Hard copy, faxed, and/or emailed submissions will not be accepted.

Note: Bidders must be registered to submit electronic proposals. See registration instructions on the Supplier Portal link above. Proposals must be received no later than the date and time listed in the schedule, or as revised by addendum. The bid due date is subject to change. If the proposal due date is changed, all known recipients of the original Bid will be notified of the new date.

AWARD: Award will be made to the lowest responsive/ responsible bid meeting or exceeding all specifications as defined herein. The County may award by line item, combination of like items, total aggregate award or in any manner deemed to be in the best interest of the County. The County’s decision as to product equality is final.

COST: When bidding electronically, enter quantity, unit bid price, and shipping cost (if applicable). Please Do Not Include Tax as this will be added later. The County will not honor charges not recorded in your electronic bid.

OTHER AGENCY “PIGGYBACK” PROCUREMENTS: Other counties, cities, schools, special districts, public agencies, and nonprofit agencies may be interested in purchasing equipment supplies or services procured through this solicitation. The Supplier may complete the Other Agency Procurement form attached to this bid.

Login to the County of Sonoma's Supplier Portal to view the Bid and all supplemental documents. You must be registered in the County of Sonoma's Supplier Portal (https://esupplier.sonomacounty.ca.gov/) in order to login and view, upload, and download all solicitation documents, and to submit electronic proposals or bids. For questions regarding the Supplier Portal, email (on the official posting). It is incumbent upon all interested parties to check for any changes, including updates or addenda, by logging into the County’s Supplier Portal and reviewing the event. For questions regarding the Supplier Portal please email the EFS Supplier Desk at (on the official posting).

It is the responsibility of all interested parties to monitor the County’s Supplier Portal for any changes, updates, clarifications, or addenda issued in connection with this solicitation. Suppliers are responsible for reviewing the Supplier Portal regularly and incorporating any applicable addenda into their bid response.

QUESTIONS: All questions pertaining to the Bid are to be submitted to Phillip Whipple at (on the official posting) no later than 5:00 PM on Friday, September 25, 2026. After the deadline no further questions will be accepted. The County will supply responses if applicable on or after Tuesday, September 29, 2026 posted to the supplier portal.

ATTACHMENTS TO BE ELECTRONICALLY SUBMITTED WITH BID: Exhibit B Price List

Virtual Bid Opening The bid opening will be held virtually via Microsoft Teams at 2:00 PM on Thursday, October 8, 2026. Access information for the virtual bid opening is provided below:

Microsoft Teams Meeting:

Join: https://teams.microsoft.com/meet/223602956954597?p=5gCNAzHCQCSg4E7DjL Meeting ID: 223 602 956 954 597 ________________________________________ Need help? | System reference Dial in by phone (on the official posting),,970754405# United States, Santa Rosa Find a local number Phone conference ID: 970 754 405# Business unit: COUNTY OF SONOMA. Event type: Sell RFx. Line items (1): Enter $.01 in the Unit Bid Price field when submitting your bid and accompanying proposal. The County will evaluate based upon the actual costs shown in the proposal. (1 LUMP SUM). Event ID 0000002186, round 1, version 2. Status on the portal: Posted.